Insights for Leaders Navigating
Visibility, Credibility, and Growth.

From media strategy to reputation management, we explore the trends shaping public perception and share the approaches that drive measurable results for growing brands.

Writing the Winning Press Release

As a best practice, we like to ask our clients a set of questions before we begin writing a press release on their behalf. We consider this a Communiqué PR best practice with three significant benefits.

Shared Expectations
First, the process of asking these questions ensures that we are on the same page with regard to key messages, objectives and even the analysis of the news value for a particular announcement.

We often find that executives within the same company very have different views on what messages should be emphasized in an announcement or how a particular element of the news should be positioned. We view part of our role as effective PR practitioners as facilitators. We often spend time facilitating discussions with stakeholders and help them come to consensus and shared expectations

Speed
Secondly, it makes writing process much faster. If we have taken time to think about the top three messages to be communicated and internalized our objectives before we begin writing, we find we can finish a first draft much more efficiently.

Quality
Finally, we find the quality of our work is better. Clients have fewer revisions to our work if we have taken the time up front to communicate expectations around messaging, etc.

So if you’re working with us or another PR firm and want the press release writing process to go smoothly, consider answering the following questions before you sit down at your computer:

Broad Questions

  1. What is the news?
  2. Why is it significant?
  3. What are the top three key messages you want to communicate in the release?
  4. What are the ideal headlines and target publications for this news?
  5. Who are your most important audiences to reach with this news and what is the impact for these audiences?

Specific Questions

  1. Why do you believe this audience should care about this news?
  2. Why do you believe journalists should be interested in this news?
  3. What kind of reach does this news have? Is it a very niche announcement, or will it have impact on a wide audience?
  4. Ideally who would you like to see quoted in this release?
  5. Do you have a set date you would like this news to be distributed or is there specific timing we should consider with this announcement?
  6. Who is the spokesperson for this announcement? Will this person be available to speak with the media the day the release is distributed?
  7. What type of competitive response can we anticipate?
  8. Do we need to develop a Q&A to accompany the press release in support of possible questions and ensure everyone is on the same page with regard to the news?
  9. Does this new product/subject matter support and further the company’s business strategy and goals? How?
  10. Does it inform our shareholders and the investment community of material company changes and information?
  11. Does it deliver useable news (with facts, specifications, and details) to trade journals and/or business media? Does it help them easily form a story?

We hope this is helpful to you as you think about the development and deliver of your next press release.

Blagojevich’s PR Strategy: Self-Defense Or Simply Desperation?

In Linton Weeks’ recent NPR article regarding Illinois Gov. Rod Blagojevich, Weeks writes that the governor has opted for a strategy of “self-defense by public relations onslaught.” I wonder if this really is a strategic approach to counter the current impeachment proceedings and sway public opinion, or merely the desperate attempt of a man who loves attention.

While public relations is all about shaping public perception, its effectiveness and the final results will be influenced by the strategy and tactics employed. Without clearly identifying the objectives, understanding the target audience and developing a strategic plan, Blagojevich’s efforts are almost guaranteed to be ineffective or in this case counter-productive. Suggesting that he considered appointing Oprah to the vacant senate seat, for example, certainly did not strengthen his case.

If his goal is to change public perception about him and his past actions, it is unfortunate he is using his “15 minutes” of national media attention without having developed a plan or even thought about his desired outcome. Had he sat down and took a strategic approach; he may have been able to avoid some glaring mistakes and achieved his objective of winning public support.

Ultimately, the messages Blagojevich has communicated during his recent broadcast media blitz are simply reinforcing existing perceptions. As an observer, it does not appear to be a strategic PR campaign for self-defense but the behavior of a man who craves the limelight and is trying to hold on to it for dear life.

TechFlash and Whrrl Launch Parties

Last night Colleen Moffitt, Melissa Liton, Paulette Zimmerman and I had the opportunity to attend TechFlash’s launch party at the Palace Ballroom. What a fun night! It was terrific to catch up with the movers and shakers in Seattle’s tech community.

Highlights of the TechFlash event included mingling with Jeremy Lewis of Big Fish Games; chatting up Brian McAndrews before he shared his insights on the future of online advertising; catching up with Ken Myer, WTIA President and CEO; and talking with Blake Cahill of Visible Technologies and Rahul Sonnad and Autumn Radtke of Geodelic, Nick Wingfield with Wall Street Journal as well as countless others and friends.

After the TechFlash launch party, we headed off to Capitol Hill to catch up with Danielle Morrill at Pelago’s Whrrl party. Colleen and I enjoyed talking with Danielle (who is also our cousin) to learn more about Pelago’s Web/mobile application which is designed to leverage an individual’s social network using mobile location technology.

With Whrrl, a person can find out where his or her friends are, determine what they’re doing and where they’ve been. In effect, your friends light up your map with their experiences so you can discover cool places, events and even new people that you might otherwise have missed. You can use Whrrl on a Web browser, via SMS, or as an application on your mobile phone.

All and all it was a fabulous evening. If you were at either of these events, send us a comment we’d love to hear your impressions.

Client Service and Boutique Agencies

A recent article in PRWeek titled “Client Service Remains a Staple for Smaller Firms” makes a great case for why small PR firms are the best choice for many companies, especially in a down economy. The article points out several reasons why small firms have a competitive edge, including:

Client Service – Small firms can provide senior account executives for every client. These executives are accessible, quick to respond and they forge close relationships with clients.

Budget – Boutique PR firms can do “everything a large firm can with a more reasonable budget,” Scott Phillips of Chicago-based Phillips and Associates. They have less overhead and can therefore charge very reasonable rates. Small firms can also quickly scale the budget up or down depending on a client’s needs.

Dedication – Each client matters a great deal to a smaller firm, and they are willing to go the extra mile to exceed expectations and garner great results.

As companies reassess their PR budgets and strategies and consider hiring a small firm, there are a few important points to consider. We recommend asking the following questions before selecting a PR team:

Is your business complementary with their current portfolio or clients?
What experience does the PR person or firm have in your industry?
Are they passionate about what you’re doing?
Are they asking smart questions throughout the process?
Do they have the capability and bandwidth to do a good job?

We recognize that selecting a new team can be a difficult process and have developed a white paper to help organizations understand the various approaches and options available to them when faced with building and evaluating a high-performance PR team. The paper discusses the different processes for selecting a PR team, the advantages of each process, how to evaluate a potential candidate or agency and tips for building solid relationship with your PR team.

To receive a free copy of the white paper “Selecting a Winning PR Team: A Strategic Approach,” please e-mail info@communiquepr.com.

Internet Surpasses Newspapers as News Source

According to a Dec. 2008 survey by the Pew Research Center for People and the Press, more U.S. consumers get their news online than from newspapers. The survey reveals that 40 percent of consumers rely on the Internet for news, surpassing newspapers as the main news source for the first time since Pew started administering the survey in 2001.

Furthermore, Pew mentions that consumers age 30 and younger are beginning to rely on the Internet more than television.

While television still remains to be the leading news source, you will notice a steady decline as shown in the Pew Research Center graph located to the right.

As the Internet continues to rise as a leading news source among consumers, it’s important from a PR perspective for organizations to keep in the mind the possibilities that exist for reaching audiences and sharing news via the Internet.

Given the widespread adoption of broadband in the home and the continued shift online print publications and newspapers are pursuing (read our past blog entry here), the survey results come at no surprise.

First, news online is now more mainstream than newspapers. A positive print article

about your organization in the New York Times will still earn high recognition, however, an article appearing in the New York Times online has the potential for reprints, pick-up and user comments -providing you with insight from readers.

Second, online outlets provide more flexibility for time. Online journalists are more likely to cover breaking news as it happens versus long-lead publications that often work 30 to 90 days in advance.

Third, the Internet has opened the door to blogs and social networking -creating even more ways for organizations to share news and connect directly with their customers. Many blogs that attract the masses (Tech Crunch, Digital Duo, mocoNews) also receive article reprints in newspapers such as Wall Street Journal, New York Times and the Washington Post.

As you evaluate the best medium to share information about your organization, keep in mind the mainstream reach of the Internet and the possibilities for reaching your target audience.

When to Engage Editorial Boards

An editorial board is a group of people, usually at a print publication, who set the tone and direction of the newspaper or magazine. They are chartered with preparing the paper’s editorials and they determine what the publication will say on a range of issues as well as dictate which issues or political candidates the publication will endorse.

At a newspaper, this group usually consists of the editorial page editor, editorial writers, opinion editors and the managing editor. Sometimes, the editorial board also includes the publisher and the owner of the newspaper.

A successful editorial board informs, educates and inspires its readers. Editorial boards meet on a regular basis to discuss current news and trends both locally and nationally. The editorials are often written by individual board members in consultation with their colleagues.

There are great benefits to meeting with an editorial board. It is an excellent way to build or improve your relationship with the editor and publication, as well as tell your side of a story. Consider requesting a meeting with the editorial board when:

  • Your company is about to break a sensitive news story and you want to provide background information and present your point of view before the story appears. If done successfully, this can help sway editorial coverage in favor of your company.
  • The publication has been printing unfavorable pieces about your company and you want to share your perspective.
  • Your company has a new executive team member or an important initiative that you want to introduce to the board.
  • There is a pressing issue that you believe deserves broad community support. By providing insight on an issue affecting community members, you can help establish thought leadership and raise awareness of your company.

For instance, we are engaging the editorial boards with the Seattle Times and the Seattle Post-Intelligencer to educate them about the implications of proposed budget cuts. We believe the new two-year state budget proposed by Governor Christine Gregoire deserves further attention as it will have detrimental implications on several non-profit organizations, including the Washington Poison Center (WAPC). Our goal is to help these editorial boards understand how a reduction in WAPC’s non-profit’s funding will impact our local community and to encourage them to write about this topic.

Other experienced PR practitioners shared their point of view about working with editorial boards.

Andy Bowen, president of Clearview Communications + PR Inc., believes in order to be considered for editorial endorsement or criticism, the issue that is being presented must have been previously covered by the media. He explains, “The issue must be of genuine public importance and in debate for an editorial board to consider endorsement or criticism.”

Sabrina Kidwai, media relations manager for the Association for Career and Technical Education, recommends conducting a watchdog project prior to the meeting to “monitor how they are covering your issue and bring that information into the meeting. It is helpful to do your homework and know how they have covered issues in the past.”

For examples of editorials written by the Seattle Times’ board members, check out the following links:

We hope this information is helpful as you consider when to engage with editorial boards. For more tips on how to secure the meeting, or best practices when working with these groups, please call us at (206) 282-4923 ext. 112.

We also would love to hear from you if you have experience working with editorial boards that you’d like to share with us.